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Client Email Response Templates

Do you find yourself writing the same emails to your freelance clients over and over again?

Stop wasting hours of your time re-writing the same emails over and over again. Use these email response templates to write more professional and consistent emails and spend more time working on client projects.

  • 10 email templates you can use with freelance clients
  • Pre-written responses to important freelance scenarios
  • Save time and write more consistently
  • Make yourself sound more professional
  • Fully customizable + video tutorial
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What's included'?
Automate Your Workflow
Re-writing the same emails over and over again is a huge headache. These templates will save you hours each week!
Save Hours Each Week
Sending emails can eat up hours of your week. Streamline your process and spend more time working on your projects.
Write More Consistently
Maintain a consistent and professional tone when communicating with your clients using each of these 10 templates.
100% Customizable
The templates are 100% customizable so you can easily adapt them to your own business in seconds!
Dynamic Content
Use the Yesware browser extension to create dynamic templates. Fill and send without ever leaving Gmail.
Video Tutorial
Learn how to create new templates and use existing ones to send consistent and professional emails to any client in under 30 seconds.

As a freelancer working remotely, I treat every email as a reflection of myself and how I will treat the client’s project.

So I’d spend hours writing well-constructed, detailed, concise emails to my clients. While they appreciated this, it was incredibly time-consuming and cause unnecessary cognitive overload.

After a while, it was no longer sustainable to spend so much of my time writing emails, but they were more necessary than ever. I knew there had to be a solution.

That’s when I discovered the power of email templates. The Yesware extension for Google Chrome adds a special button to your Gmail Composer that allows you to create email templates like the ones you’ll find in this download. I’ve even included a demo video to show you exactly how I use it.

Note: You do not need Yesware to use email templates. You can store them anywhere and paste them into any email composer as needed.

Included Templates:

  1. Long-Term / Full-Time Recruiters – Use this template when responding to someone who wants you to consider a long-term, full-time, or on-site position.
  2. Has Immediate Freelance Needs – Use this template when a client needs to start a project immediately, especially when your schedule is already full.
  3. Redirect to Inquiry Form – Use this template to redirect people who did not fill out a project inquiry form to an online questionnaire.
  4. Project Inquiry Follow-Up – Use this template after a client has filled out a project inquiry form.
  5. No Response Follow-Up – Use this template to follow up with an unresponsive client after they have expressed interest in working with you.
  6. Proposal Delivery – Use this template the first time you send a proposal to a client.
  7. Change in Availability – Use this template after a proposal has been delivered, but written confirmation or a down payment has not been received.
  8. Proposal Extension Reminder – Use this template to politely remind your client that they need to respond to your proposal in the specified timeframe.
  9. Progress Report – Use this template to update your client on the progress you’ve made during a specified timeframe.
  10. Thank You (for a Successful Project) – Use this template to send a thank you email to your client after the project has been completed successfully
Who created this product?

👋 Hi! My name is Matt Olpinski!

I'm a web designer & developer who turned years of freelancing into a full-time career, and later into my own company, Matthews’ Design Co.

I’ve worked on major design projects with some of the biggest brands in the world, including Marriott International, Bloomberg, Facebook, DHL, Porsche, PayPal, Coca-Cola, and American Express.

I now teach 50,000+ freelancers each year get more clients, raise their rates, and build a successful freelance business through my articles, newsletter, products, and free book.

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Still have a question?

Frequently Asked Questions

What formats will I receive?

You'll get a PDF as well as a plain text file for each email template to make copy / pasting the content as easy as possible!

Will I get any instructions?

Yes! You'll get written instructions in the PDF and a short video tutorial showing you how I use Yesware to create dynamic email templates.

What if I don't like it?

If you don’t find this product valuable at all or if it’s just not what you were expecting, let me know. Refund requests will be handled on an individual basis.